Company Secretary
Location: Melbourne -CBD
State: VIC
Worktype: Full Time
About this role
Reporting to the Chief Investment Officer, this is a hands-on Company Secretary role offering autonomy, variety and excellent exposure to Boards, Directors and senior stakeholders.You’ll provide company secretarial, governance and corporate compliance support across the Australian business, its Fund and investment assets, working closely with the Investment, Legal and Governance teams.
Supported by another Company Secretary and an established Governance team, you’ll have plenty of scope to take ownership of your work, manage competing priorities and contribute across a broad range of governance matters.
What you'll work on
In this role, you will:
- Support Boards and Directors with their statutory, regulatory, fiduciary and governance obligations;
- Coordinate Board, Committee and Management meetings, including agendas, board papers, resolutions, minutes and action items;
- Manage ASIC annual reviews, lodgements, company changes, officer and share updates and other corporate registry requirements;
- Prepare and maintain company registers, corporate records, resolutions, shareholding information and governance documentation;
- Coordinate company and trust incorporations across Australia and New Zealand, together with share transactions and corporate restructures;
- Prepare and manage regulatory documentation and lodgements with ASIC, FIRB and the ATO;
- Maintain corporate structure charts, entity records and Directors' interests registers;
- Provide corporate secretarial, entity compliance and transaction-related support to the Investment and Legal teams;
- Monitor regulatory, statutory and governance developments and communicate relevant changes; and
- Provide ad hoc Risk & Compliance and audit support, including special projects as required.
You will ideally bring:
- 5–8 years' company secretarial experience ;
- Experience providing company secretarial, entity management or corporate compliance services, ideally within a legal, professional services or consulting environment;
- Strong knowledge of the Corporations Act 2001 and ASIC compliance requirements;
- Experience with company incorporations, ASIC lodgements, share transactions, statutory records and corporate restructures;
- Experience using Diligent/Blueprint OneWorld, BGL/CAS360, GEMS or similar entity management platforms;
- Experience with Board software such as OnBoard, Diligent, BoardPro or Boardvantage;
- Strong organisational, communication and stakeholder management skills; and
- Excellent attention to detail, initiative and the ability to work autonomously while managing multiple priorities.
About you
You’re a proactive Company Secretary who enjoys working closely with Boards and senior stakeholders. You’ll bring sound judgement, strong interpersonal skills and the confidence to provide constructive governance advice, while balancing commercial objectives with regulatory and compliance requirements.
You’ll be comfortable taking ownership, anticipating what needs to be done and driving matters through to completion with minimal supervision.
About our client
Our client is a leading international investment manager with a strong and growing presence in Australia. The business operates across a range of investment strategies, with particular expertise in infrastructure, sustainability and long-term investment opportunities. Known for its collaborative culture, the organisation offers the opportunity to work alongside experienced professionals in a dynamic environment where employees are encouraged to take ownership, contribute ideas and play an active role in the continued growth of the business.
** This role has been exclusively listed with Legal People **
How to apply
To express your interest, simply click on the Apply Now button.
Alternatively, for a confidential discussion, please contact:
Sharon Henderson l Partner
Legal People
M: 0418 361 199
E: sharon@legalpeople.com.au
Ref No: 4068617
#SCR-sharon-henderson
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